Resources
Cleaning task list builder: every room’s tasks for your kind of building
Tell this cleaning task list builder what kind of building you run and how hard its rooms are used, and it sets out the cleaning tasks area by area, each with a typical frequency. Edit the list, print it or save a PDF, then bring it to a free walkthrough with Ora.
Build a task list from two answers
Choose the building type that sounds most like yours, from offices, clinics and schools to warehouses, plants, gyms, dealerships, banks, restaurants and apartment common areas. Then rate how hard its rooms are used: light, typical or heavy. The builder fills in the default cleaning tasks for that building, grouped by area, with a typical frequency on each line. Untick anything you don’t need, then print the list, keep a PDF copy, or pass a short summary along with your quote request.
Why a written list comes before the bids
Cleaning quotes are hard to compare when each company is guessing at the job. One bidder pictures a quick nightly pass of trash and vacuuming; another includes restroom walls, breakroom appliances and entry glass. Put the same list in front of every company and the prices start to describe the same work, which makes it far easier to see who is offering more and who is offering less.
The list helps after you choose, too. Work that was never written down tends to drift: the tops of partitions, chair bases, the inside of the microwave. A line with a frequency beside it tells the crew what is expected and gives a supervisor something concrete to check on a quality inspection. Our bid comparison checklist shows what else to line up once quotes come back.
Getting the most out of the defaults
Treat the defaults as a first draft. Pick the closest building type, even if the match isn’t perfect, and choose the traffic level from the people who actually use the rooms each day rather than from the floor area. A property that mixes uses, such as a warehouse with a front office, can run the builder once for each part and put the two lists together.
Next, strike the work your own people already handle. If a staff member restocks the kitchen, a porter keeps the lobby tidy during the day or the property team sweeps the parking area, clear those lines so the same work isn’t priced twice. Then note what the builder can’t know about your building: a training room that fills on certain days, a showroom floor that has to gleam by opening, or a lab whose general areas follow your own protocol.
What the walkthrough adds to your list
A task list tells a cleaning company what to do and how often. It can’t show how long the work takes, and these details only come clear when someone tours the building with you:
- Floor area and layout. A floor of small private offices takes longer than one open room of the same size.
- Floor types. Carpet, VCT, sealed concrete, tile and stone each take their own care and equipment.
- Access and security. Alarm codes, keys, badge readers and rooms that stay locked shape how a crew moves through the night.
- Supplies. Whether you buy restroom paper, soap and liners yourself or have the cleaning company stock them.
- Timing. When the building empties, so the crew can work evenings, weekends or early mornings around you.
Our cleaning checklist guide goes further than the builder, walking through how to turn a tour of your own building into a room-by-room list a cleaner can follow and you can check, with shared areas and tenant suites kept apart. To get ready for the visit itself, read how to prepare your building for a cleaning walkthrough.
The same tasks, sorted another way
Each line in the builder starts at a frequency drawn from published facility cleaning standards, then shifts a notch slower or faster when you pick light or heavy use. If you would rather see the tasks grouped by frequency rather than by room, open the janitorial schedule planner, which uses the same building types and tasks. For restroom paper, soap and liners, the restroom supply estimator turns your headcount into a monthly range.
Turning your list into a cleaning plan
Whatever you build here is a place to start planning. One click on the button beneath your result attaches the list to the quote form on the same page, so Ora arrives at the free walkthrough already knowing what you want covered. Together we go through each area, confirm or adjust the tasks, take the measurements and note the access details, then send a written quote built around your list.
Crews are background-checked, and Ora carries insurance, bonding and workers’ compensation. Supervisors check the work against the same lines on their quality inspections. Recurring janitorial cleaning and day porter service can both be planned from one list, wherever your building sits in our service area.
A few useful answers
Common questions.
What building types are in the list builder?
Offices and government offices, medical and dental clinics, schools and child care, retail stores, warehouses and distribution buildings, factories, fitness centers, places of worship, car showrooms, bank branches, restaurant dining rooms and restrooms, the shared spaces of apartment and HOA communities, and lab general areas. If yours sits between two, choose the nearer one and edit the lines.
How do I choose light, typical or heavy use?
Go by the people who use the rooms on a normal day. A quiet suite with a small team is light. A building that receives the public all day, or runs more than one shift, is heavy. Most others are typical.
What if a room or job I need is missing?
Add it yourself. Write extra tasks or special rooms in the Cleaning Needs box of the quote request, or jot them on the printout before the walkthrough, and untick any lines you don’t need.
Can I share the list with other cleaning companies?
Yes. Print it or save the PDF and hand it to anyone you’re asking for a price; the list is yours to keep and reuse.
Where does my list go once I send it?
It reaches Ora with your quote request. We set up a free walkthrough on a day that works for you, go through the list room by room, and send a written quote based on it.